Shareholder Meeting Advisory and EzGSM Solution

Organizing a General Meeting of Shareholders is one of a company's most important annual activities. Additionally, many companies must convene extraordinary meetings when issues arise that fall under the authority of the general meeting of shareholders. Understanding the challenges of organizing these meetings, especially for public companies with a large number of shareholders and complex shareholder structures, while ensuring both efficiency and compliance with legal regulations. FPTS offers consulting services for organizing General Meetings and the EzGSM solution with the following benefits:

* For Companies (Issuers):

• Receive comprehensive guidance and support throughout the process of organizing the General Meeting of Shareholders from a team of experienced consultants with deep knowledge of corporate governance, ensuring compliance with legal regulations and best practices;
• Control the number of shareholders attending and those authorizing their participation in real time during the meeting, enhancing attendance rates and the likelihood of a successful meeting;
• Maximize cost and labor efficiency from the registration of delegates to vote counting, delivering fast and accurate results;
• Reduce the logistical burden of preparing facilities and materials for the General Meeting of Shareholders.

* For Shareholders:

• Shareholders unable to attend in person can still follow the meeting's progress live and submit discussion questions through the EzGSM system from anywhere, without needing to be physically present;
• Exercise their voting/election rights on matters requiring shareholder approval;
• The EzGSM system supports both English and Vietnamese, allowing domestic and foreign shareholders to easily follow and vote on issues at the meeting.

Services

* Consulting for organizing General Meetings of Shareholders

• This includes addressing any questions regarding the procedures and legal requirements for organizing the meeting; supporting to create and review meeting documents in Vietnamese and/or bilingual (English-Vietnamese, if needed); advising on any issues that arise during the meeting and assist with post-meeting disclosures in accordance with legal regulations.

* Providing EzGSM System – A solution for organizing General Meetings of Shareholders

• EzGSM provides technological features that enable shareholders to attend meetings online and vote electronically, which helps companies maximize shareholder participation and reduce meeting organization costs;
• EzGSM also supports companies in organizing General Meetings of Shareholders in traditional in-person methods or a combination of in-person and online, along with electronic voting, which is specialized features such as meeting management, proxy information management, delegate registration, voting and elections, and vote counting.

* Meeting Facility Support

• Provide a package for live streaming the General Meeting, ensuring high-quality video for shareholders to follow the meeting’s progress via the EzGSM system.
• Assist companies in organizing the General Meeting in Hanoi with an ideal modern-furnished venue:
• Conference room with a holding capacity of nearly 200 seats, specially designed for General Meetings of Shareholders; 
• Modern sound and lighting devices, projectors and meeting livestream. Personnel support (e.g. receptionists and technicians);
• Convenient traffic access, spacious parking lot for cars, motorbikes (free of charge) and tea break/party (at request).

For further details about EzGSM - Shareholder Meeting Organization Advisory, please click here.

For any further support and find more about the product details, please contact Corporate Finance Advisory Division - FPT Securities Joint Stock Company.